Open Positions
Volunteer Librarian
The Brookline Symphony Orchestra (a 501(c)(3) organization) seeks a volunteer librarian. The Orchestra Librarian plays a vital role in the smooth operation of the orchestra by managing sheet music procurement and distribution. This position ensures that musicians receive accurate, organized, and timely music for rehearsals and performances, contributing directly to the ensemble’s artistic success. The orchestra generally has five (5) concert cycles per season, with rehearsals running from September through June.
Key Responsibilities:
Music Procurement:
Source and obtain scores and parts through purchase, rental, or borrowing.
Coordinate with the Music Director on repertoire and editions.
Music Preparation:
Coordinate with Music Director, Concertmaster, and other string section leaders to ensure all parts are properly marked with bowings, cuts, and other notations.
Ensure all music is appropriately formatted, marked, and bound for use during performances. Collaborate with section leaders to address specific notational or technical requirements for players, ensuring clarity and consistency.
Music Distribution:
Scan music parts and store on a shared web folder (Google Drive) prior to each concert cycle.
Physically distribute music to musicians ahead of first rehearsal of each cycle; make copies of music available to substitute players as necessary throughout the cycles.
Maintain a sign-out system to track distributed parts.
Library Management:
Maintain the orchestra’s music library, including filing and preserving scores and parts.
Ensure prompt return of rented or borrowed materials.
Rehearsal & Performance Support:
Be available during key rehearsals and concerts to manage last-minute music needs or emergencies.
Communicate regularly with the Music Director, Personnel and Operations Manager, and musicians.
Time Commitment: Averages 3–5 hours/week, varies with concert schedule
Qualifications:
Strong organizational skills and attention to detail.
Excellent communication and collaboration skills.
Comfortable with basic computer applications (e.g., PDFs, Google Drive, spreadsheet tools).
Knowledge of the orchestra instruments and orchestra setup.
Prior experience in a library setting is a plus, but not required.
To Apply:
Send resume and letter of interest by July 31, 2025, to jobs@brooklinesymphony.org with the subject line “Application - Librarian”.
Board of Directors, Treasurer
The Brookline Symphony Orchestra (a 501(c)(3) organization) seeks a treasurer for our volunteer Board of Directors. Ideal candidates will be passionate about advancing classical music and interested in being an active part of our community. Our Board Members are volunteers who play an active role in shaping the orchestra’s direction by providing governance and non-profit management. In addition to providing checks and balances and overseeing Brookline Symphony Orchestra’s finances, human resources, ethics, and success, we provide direct support to the orchestra through fundraising, outreach, and special projects.
As the highest leadership body of the organization and to satisfy its fiduciary duties, the board is responsible for:
determining the mission and purposes of the organization
strategic and organizational planning
ensuring fiduciary oversight and financial management
fundraising and resource development
approving and monitoring the organization’s programs and services
enhancing the organization’s public image
representing the organization to stakeholders, acting as both an ambassador and advocate
Key Responsibilities for the Treasurer:
Maintain accurate financial records and oversee bookkeeping processes.
Prepare monthly financial reports for the Board, including income statements, balance sheets, and cash flow forecasts.
Develop and monitor the annual budget in coordination with the Board.
Track income and expenses related to concerts, fundraising events, grants, and donations.
Ensure compliance with nonprofit financial reporting requirements and tax filings (e.g., IRS Form 990).
Support grant applications by providing budget data and financial summaries.
Provide financial insight during decision-making and planning discussions.
Qualifications:
Experience in financial management, accounting, or bookkeeping (nonprofit experience preferred)
Familiarity with basic accounting software (Quickbooks preferred)
No previous Board experience is required
Successful applicants should bring personal and professional knowledge and expertise in service of Brookline Symphony’s mission and values
Time Commitment:
Monthly, 90-minute Board Meetings (virtual)
Annual, full-day Board Meeting (in-person)
2-4 hours per month to reconcile our account
2-4 hours for Federal and State tax filings in November
Attendance at orchestra performances (5 per year) and fundraising events (1-2 per year)
To Apply:
Send resume and letter of interest by July 31, 2025, to jobs@brooklinesymphony.org with the subject line “Board Member Application - Treasurer”.
Board of Directors, Member
The Brookline Symphony Orchestra (a 501(c)(3) organization) seeks a member for our volunteer Board of Directors. Ideal candidates will be passionate about advancing classical music and interested in being an active part of our community. Our Board Members are volunteers who play an active role in shaping the orchestra’s direction by providing governance and non-profit management. In addition to providing checks and balances and overseeing Brookline Symphony Orchestra’s finances, human resources, ethics, and success, we provide direct support to the orchestra through fundraising, outreach, and special projects.
As the highest leadership body of the organization and to satisfy its fiduciary duties, the board is responsible for:
determining the mission and purposes of the organization
strategic and organizational planning
ensuring fiduciary oversight and financial management
fundraising and resource development
approving and monitoring the organization’s programs and services
enhancing the organization’s public image
representing the organization to stakeholders, acting as both an ambassador and advocate
Qualifications:
No previous Board experience is required
Successful applicants should bring personal and professional knowledge and expertise in service of Brookline Symphony’s mission
Experience in finance, fundraising, non-profit management, marketing, community outreach, and/or diversity and inclusion appreciated but not mandatory
We are especially interested in those with experience or interest in marketing and social media and/or have a connection to the Brookline community
Ability to volunteer when needed at performances and other community events (includes nights/weekends)
We are especially looking for potential members who have direct ties to the Brookline community and/or are interested in managing marketing and social media communications
Time Commitment:
Monthly, 90-minute Board Meetings (virtual)
Subcommittee meetings, as needed (virtual)
Annual, full-day Board Meeting (in-person)
Attendance at orchestra performances (5 per year) and fundraising events (1-2 per year)
To Apply:
Send resume and letter of interest by July 31, 2025, to jobs@brooklinesymphony.org with the subject line “Board Member Application”.